Features List

Take a look around and familiarize yourself with Tracktivities' features. We've done all we can to provide you with a robust yet straightforward scheduling system.

Customize Your Lesson Charges

Want to charge an extra assessment fee to each person? Or do you perhaps want to charge for a leotard or a one-time enrollment fee? Tracktivities is unique in that it offers multiple billing line items per course. This allows you to make a billing line optional, accept discounts, scholarships, proration and/or apply the rule to one location or all locations.

Discounts & Proration

Tracktivities supports multi-class discount as well as military, multi-sibling and twin/triplet discounts. Require additional discounts? We can help; ask us about our customize options. Your cart will also automatically prorate the class charges depending on when your members sign up. Discounts are applied to the member's invoice and cart without any additional action from you. Don't support either discounts or proration? You can turn each billing line item's features on or off to suit your business' needs.

Invoicing System

Designate when you want to bill your members and how frequently. Review invoices before you charge by comparing line items and past invoices. When you're ready to charge, it's as easy as clicking a button! Your members will receive a confirmation or a failed transaction notice directly to their email. Search the invoice database instantly by a number of distinctive features, including status and member name. Want to contact a member about an invoice? Simply locate the invoice you're looking for and click a button to start your email.

Adjustment Panel

Charge or credit your members a percentage or dollar amount for any occurrences that might pop up through the Tracktivities adjustment panel. You can choose to do so immediately or apply these adjustments to their next invoice. The system automatically calculates and combines these adjustments into one invoice. Add member and admin-only comments for each adjustment. Choose which general ledger or payment gateway to apply to the adjustment.

Seamless Integration

With Tracktivities, your members will never leave your site. The entire suite integrates directly into your current website, so there is no need for external web addresses that can confuse your visitors! Need an update to your website skin? We offer a complete evaluation on your current website and will work with you to find a design you're happy with. Contact us for more information on customizing your site.

Mobile-friendly

From the member portal to the class registration page, Tracktivities is entirely mobile-friendly. No extra app needed. Reach your members from all angles, not just from their desktop computer, all while keeping the sleek Tracktivities design.

Secure

Aside from the fact that your portal is protected behind an https:// address, Tracktivities is designed with security at the forefront. In addition to being completely PCI-compliant, Tracktivities protects your member data with the same code used by the Federal Government.

Customizable Templates

Your site should look like you. Contact your members with emails using wording you created. Send out your logo with every email your members get. Add your colors to the base site. Go even deeper and partner with our engineers to deliver exactly the site you're looking for (additional costs may apply).

Nametags

Imagine being able to direct even your smallest gymnasts directly to their classes with only a glance at their nametag, or be able to identify them from across the gym. Tracktivities' nametags are color-coded by course, feature the gymnast's nickname and any other special properties the gymnast may have through discrete icons. Want to know if the gymnast is new to the gym? Or perhaps if they're stopping at the end of the month? The nametag will show it all. Simply print the nametags at the beginning of the day and have them out for your gymnasts to collect. Just another way Tracktivities simplifies your daily process.

Profile Pictures

With so many gymnasts as your business grows, it may be hard to keep track. Tracktivities utilizes profile pictures to help familiarize your instructors and your administrators with your clients. These pictures are uploaded by the member to allow parents to maintain complete control of their gymnast's profile.

Scholarships

Offer more to your members through our scholarship portal. Attach a scholarship by percentage or dollar amount. Designate when you would like the scholarship to end. Apply it to either one, multiple or all gymnasts. And don't forget-- you can designate whether or not a billing line item accepts scholarships with just a click of a button.

Real-time Demographics

Visitors and members alike have access to a real-time schedule which includes class demographics. No longer do members have to call to determine which class is the best for their gymnast. Simply hover over the class to see the gender and age composition, which automatically updates as gymnasts enroll. Don't worry; all names are hidden from view.

Member/Gymnast Profile

Give the power to your members. Members can create and update their own accounts including address, passwords, photos and payment information. They have 24/7 access to their profiles and in case of forgotten credentials, they can request an immediate, automated password retrieval. Each member can create and update as many gymnasts as needed. The gymnast profile includes the gymnast's age, gender, emergency contacts and the ability to add questions about their medical and behavioral history.

Search Databases

Make it as easy on your business as possible. Search entire databases for common attributes from one simple screen. Pull up member or gymnast information at a glance. Want to delve deeper? Administrators can access all profiles to the information that you need when you need it.

Commenting System

Communicate with your administrators across the gym. With the Tracktivities commenting system, administrators can leave details about members or gymnasts for only other administrators to view. Track the latest developments or interactions between your staff and your members or gymnasts, and advise of any updates in real-time.

Scheduling Management

Members can keep track of their gymnasts' schedules from a single screen. Want to transfer from one class to another or drop a gymnast from a class? Members can do it directly from their schedule.

Enrollment Details

Gather enrollment details by instructor, member, day and course. Export these reports via PDF, CSV or an editable text format. Share them across your gym and use them to extrapolate the data you need.

Billing Reports

Gather data on paid and outstanding invoices. Tracktivities reports show profits by days, months and programs. Filter your reports according to member or paid status.

Member & Gymnast Details

Understand the enrollment cycles of your gym. Easily group members and gymnasts by common characteristics. Create mass emails from these reports. And of course, export these reports via PDF, CSV or an editable text format to share them across your gym.

Make Your Data Work for You

One of the benefits of Tracktivities' partnership is access to professionals who can help you translate what your data and reports are telling you. Contact us to discover how you can use the data from your system to determine which other classes your gymnasts may be interested in, predict your gym revenue, decide when to hire new instructors and much more.

Program/Course/Lesson Hierarchy

True to the instructional principals of gymnastics, Tracktivities is designed in a Program/Course/Lesson hierarchy. Build your lessons in a clear and natural outline that makes it as easy for your members to find a lesson as it is for your business to track.

Administrator Enrollment

Enroll gymnasts into classes directly through the enrollment panel. Search by member and gymnasts quickly and easily. Decide to charge for the class or not by making an adjustment to the members account. Register without even going through the cart!

Alert System

Tracktivities is one smart system. It alerts your members if they are signing up for a class that overlaps. Want to let the members know a class is Invitation-Only? The system alerts them of that too, along with any gender or age restrictions. Is the class at a different location on the same day? The system politely informs the member, so they can decide how they want to split their time. (Don't worry, administrators can bypass all of these restrictions as well!)

Lesson Instance Management

Advise your members of any future changes to their upcoming class. Change the location, instructor or time of the next class. Add a short explanation to the email notification if you so choose.

Customize Your Lesson Charges

Want to charge an extra assessment fee to each person? Or do you perhaps want to charge for a leotard or a one-time enrollment fee? Tracktivities is unique in that it offers multiple billing line items per course. This allows you to make a billing line optional, accept discounts, scholarships, proration and/or apply the rule to one location or all locations.

Discounts & Proration

Tracktivities supports multi-class discount as well as military, multi-sibling and twin/triplet discounts. Require additional discounts? We can help; ask us about our customize options. Your cart will also automatically prorate the class charges depending on when your members sign up. Discounts are applied to the member's invoice and cart without any additional action from you. Don't support either discounts or proration? You can turn each billing line item's features on or off to suit your business' needs.

Invoicing System

Designate when you want to bill your members and how frequently. Review invoices before you charge by comparing line items and past invoices. When you're ready to charge, it's as easy as clicking a button! Your members will receive a confirmation or a failed transaction notice directly to their email. Search the invoice database instantly by a number of distinctive features, including status and member name. Want to contact a member about an invoice? Simply locate the invoice you're looking for and click a button to start your email.

Adjustment Panel

Charge or credit your members a percentage or dollar amount for any occurrences that might pop up through the Tracktivities adjustment panel. You can choose to do so immediately or apply these adjustments to their next invoice. The system automatically calculates and combines these adjustments into one invoice. Add member and admin-only comments for each adjustment. Choose which general ledger or payment gateway to apply to the adjustment.

Seamless Integration

With Tracktivities, your members will never leave your site. The entire suite integrates directly into your current website, so there is no need for external web addresses that can confuse your visitors! Need an update to your website skin? We offer a complete evaluation on your current website and will work with you to find a design you're happy with. Contact us for more information on customizing your site.

Mobile-friendly

From the member portal to the class registration page, Tracktivities is entirely mobile-friendly. No extra app needed. Reach your members from all angles, not just from their desktop computer, all while keeping the sleek Tracktivities design.

Secure

Aside from the fact that your portal is protected behind an https:// address, Tracktivities is designed with security at the forefront. In addition to being completely PCI-compliant, Tracktivities protects your member data with the same code used by the Federal Government.

Customizable Templates

Your site should look like you. Contact your members with emails using wording you created. Send out your logo with every email your members get. Add your colors to the base site. Go even deeper and partner with our engineers to deliver exactly the site you're looking for (additional costs may apply).

Nametags

Imagine being able to direct even your smallest gymnasts directly to their classes with only a glance at their nametag, or be able to identify them from across the gym. Tracktivities' nametags are color-coded by course, feature the gymnast's nickname and any other special properties the gymnast may have through discrete icons. Want to know if the gymnast is new to the gym? Or perhaps if they're stopping at the end of the month? The nametag will show it all. Simply print the nametags at the beginning of the day and have them out for your gymnasts to collect. Just another way Tracktivities simplifies your daily process.

Profile Pictures

With so many gymnasts as your business grows, it may be hard to keep track. Tracktivities utilizes profile pictures to help familiarize your instructors and your administrators with your clients. These pictures are uploaded by the member to allow parents to maintain complete control of their gymnast's profile.

Scholarships

Offer more to your members through our scholarship portal. Attach a scholarship by percentage or dollar amount. Designate when you would like the scholarship to end. Apply it to either one, multiple or all gymnasts. And don't forget-- you can designate whether or not a billing line item accepts scholarships with just a click of a button.

Real-time Demographics

Visitors and members alike have access to a real-time schedule which includes class demographics. No longer do members have to call to determine which class is the best for their gymnast. Simply hover over the class to see the gender and age composition, which automatically updates as gymnasts enroll. Don't worry; all names are hidden from view.

Member/Gymnast Profile

Give the power to your members. Members can create and update their own accounts including address, passwords, photos and payment information. They have 24/7 access to their profiles and in case of forgotten credentials, they can request an immediate, automated password retrieval. Each member can create and update as many gymnasts as needed. The gymnast profile includes the gymnast's age, gender, emergency contacts and the ability to add questions about their medical and behavioral history.

Search Databases

Make it as easy on your business as possible. Search entire databases for common attributes from one simple screen. Pull up member or gymnast information at a glance. Want to delve deeper? Administrators can access all profiles to the information that you need when you need it.

Commenting System

Communicate with your administrators across the gym. With the Tracktivities commenting system, administrators can leave details about members or gymnasts for only other administrators to view. Track the latest developments or interactions between your staff and your members or gymnasts, and advise of any updates in real-time.

Scheduling Management

Members can keep track of their gymnasts' schedules from a single screen. Want to transfer from one class to another or drop a gymnast from a class? Members can do it directly from their schedule.

Enrollment Details

Gather enrollment details by instructor, member, day and course. Export these reports via PDF, CSV or an editable text format. Share them across your gym and use them to extrapolate the data you need.

Billing Reports

Gather data on paid and outstanding invoices. Tracktivities reports show profits by days, months and programs. Filter your reports according to member or paid status.

Member & Gymnast Details

Understand the enrollment cycles of your gym. Easily group members and gymnasts by common characteristics. Create mass emails from these reports. And of course, export these reports via PDF, CSV or an editable text format to share them across your gym.

Make Your Data Work for You

One of the benefits of Tracktivities' partnership is access to professionals who can help you translate what your data and reports are telling you. Contact us to discover how you can use the data from your system to determine which other classes your gymnasts may be interested in, predict your gym revenue, decide when to hire new instructors and much more.

Program/Course/Lesson Hierarchy

True to the instructional principals of gymnastics, Tracktivities is designed in a Program/Course/Lesson hierarchy. Build your lessons in a clear and natural outline that makes it as easy for your members to find a lesson as it is for your business to track.

Administrator Enrollment

Enroll gymnasts into classes directly through the enrollment panel. Search by member and gymnasts quickly and easily. Decide to charge for the class or not by making an adjustment to the members account. Register without even going through the cart!

Alert System

Tracktivities is one smart system. It alerts your members if they are signing up for a class that overlaps. Want to let the members know a class is Invitation-Only? The system alerts them of that too, along with any gender or age restrictions. Is the class at a different location on the same day? The system politely informs the member, so they can decide how they want to split their time. (Don't worry, administrators can bypass all of these restrictions as well!)

Lesson Instance Management

Advise your members of any future changes to their upcoming class. Change the location, instructor or time of the next class. Add a short explanation to the email notification if you so choose.